Data Privacy & Protection Policy
This policy is intended to communicate clearly how ACL collects, uses, protects, and otherwise handles your Personally Identifiable Information. The American Classical League, National Junior Classical League, and Excellence Through Classics, are collectively referred to as ACL.
ACL is committed to respecting the privacy of our customers and all visitors to our websites. It is our belief that individuals ultimately have the right to understand and control how their personal data is used. We have instituted policies and procedures to ensure your privacy rights are protected.
ACL will, so far as is reasonably practical, comply with the privacy and data protection principles of all countries and with all laws within the United States to ensure that all data is:
- Fairly and lawfully processed
- Obtained and used for specific and clearly stated purposes
- Adequate, relevant, and not excessive
- Accurate and up to date
- Not kept for longer than necessary
- Processed in accordance with your rights
- Not transferred to other countries without adequate protection
What is “Personally Identifiable Information (PII)?”
Personally identifiable information, or PII, as described in US privacy laws, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual. You can be identified from information such as your name, email address, phone number, home address, driver’s license number, and passport number. You may also be identified from information such as an online identifier, IP address, unique device ID, or website cookie; this type of information becomes PII when combined with information that further identifies who you are.
When Do We Collect Information?
During the process of becoming a member, purchasing a service or product, or registering for an event, you share with us personal information about yourself which generally includes contact information, demographics pertaining to your trade or profession, and payment information.
ACL will not accept or store personally identifiable information from children under 13 years of age without parental consent.
What Information Do We Collect?
For all transactions, we typically collect your contact information, including:
Company or School
School and Home Addresses
School and Home Email Addresses
School and Home Phone Numbers
For events, we collect information that will help in registration. For Junior Classical League membership, which is open to students who may be in grades 6-12, we collect student names submitted by the teacher/sponsor. For the Junior Classical League Convention, we collect information to help with running the event. For adults attending the Convention, contact information is collected. All adults attending the event must complete a background criminal check conducted by a third party. Students are registered by their parents or guardians. We collect home address, school name and address, parents’ and students’ phone numbers and emails, and student grade level and level of Latin or Greek for contest purposes. All attendees may voluntarily submit details about food allergies which we share with the dining services at the host Institution.
We also collect payment information to process payments, but we do not store credit card numbers.
How ACL Uses Your Data
We may use the information we collect from you when you register, make a purchase, respond to a survey or marketing communication, surf the website, or use certain other site features
in the following ways:
- Email advance notice of and/or invitation to events
- Send email to confirm your registration
- Personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested
- Create your physical badge for an event
- Generate certificates of attendance, credentials, etc. as may be applicable for your event
- Track attendance to event courses or sessions, where applicable
- Process your payment transactions
- Ask for ratings and reviews of services or products
- Administer a contest, promotion, survey, or other site feature
- Follow up with you after correspondence (live chat, email, or phone inquiries)
- Allow us to better service you in responding to your customer service requests.
- Contributions over $5,000 are reported to the IRS as required.
How ACL May Share Your Data
- Share with the host Institution for housing purposes·
- Share with third parties involved in the event such as the online scheduling platform
Any demographic report prepared based on data will be anonymized and reported in aggregate.
Once your data has been shared with a third party, ACL no longer has direct control over that information, but we require our partners to agree to follow all state and country privacy laws.
When you visit our websites, we collect statistics about your visit. This information does not identify you personally, but rather about your visit to our website. We may monitor statistics such as how many people visit our site, which pages people visit, from which domains our visitors come, and which browsers people use. We use these statistics about your visit for aggregation purposes, not to track what specific individuals are doing on our sites. We do this for many reasons, including the following:
- To recognize new visitors to our websites·
- To recognize past visitors
- To present more personalized content, to improve your website experience, optimize your browser experience, and provide site and service enhancements so we can better understand our audience, our customers, our website visitors, and their respective interests
We recognize that all personal information you submit to ACL belongs to you, and that we use your data only with your permission. You have the following specific rights:
- Informed: We will tell you exactly how we use your data in clear, plain language.
- Consent: ACL will ask permission
- Access and Portability: View and download all personal data ACL may store.
- Modification: Request changes or updates to any personal data ACL stores.·
- Erasure: Request that ACL purge all personal identifying information at any time.
How We Protect Your Personal Information
We implement a variety of security measures to maintain the safety of your personal information. Specific data security measures include:
- No sensitive personal information (SPI) such as credit card numbers, bank account numbers, passport, or social security numbers, is stored on ACL servers. Transactions involving credit cards are processed directly through a payment gateway and full credit card numbers are not stored.
- All personal data is stored on physically secure hardware behind network firewalls. Access to the data requires login credentials.
- All data processed through websites is encrypted in transit and at rest.
- In the unlikely event of a data breach, ACL has policies in place to notify affected parties.
- Data security is regularly audited by a third party.
Other Third-Party Websites and Links
Adherence to Privacy Laws and Practices
ACL recognizes principles and requirements of international and domestic privacy acts including but not limited to General Data Protection Regulation (GDPR), California Consumer Privacy Act, CAN SPAM, Mexico, Canadian Anti-Spam Law, OPPA, Fair Information Practices, and Nevada privacy laws through our Privacy and Data Protection Policy.
American Classical League,
860 NW Washington Blvd, Suite A
Hamilton OH 45013
Should you wish to view, modify, or erase your data, or need to know with whom ACL has shared or sold your data, you can make that request by sending an email to firstname.lastname@example.org. ACL will respond to any requests for information or erasure within 30 days.
Changes to This Policy